Submitting content to AAO Observer

The AAO Observer, the Observatory’s biannual newsletter, is always seeking submissions of scientific work and other items of interest to the Observatory’s community. Anyone within the community is encouraged to submit content via the process outlined below. Following these instructions will ensure a painless process for all involved, and avoid delays or even postponement to a future edition.

To meet a publication schedule of February and August each year, submissions are generally due mid-January or mid-July at the latest. However, submissions are accepted at any time. 

Next Submission Deadline

 Friday, 22 December 2017 for content to appear in the Feburary 2017 edition

 Formatting your Submission


  • Provide article text in Microsoft Word (.doc) format or Rich Text Format (.rtf).

  • Include title of the article, your name as you would like it to appear, your affiliation, and any co-authors:

 MY AMAZING SCIENCE (Short, catchy title)

 Jane Scientist (AAO, Super Cool University) and Random Student (Super Cool University)

 Last month we figured out how the Universe works…

  • Unfortunately we cannot typeset from a LaTeX document, so please make this conversion yourself.

  • Send figures and photos separately! Please do not include figures, photos, or diagrams within the document itself.

  • Insert placeholders in the text roughly where you'd like figures to be and state relative size of figure.  

 …as you can see in Figure 2, my results are awesome. In fact, they are better than anyone else’s results!

 [Figure 2 XXX - large]

 Now, in Figure 3, I show how other’s results are wrong…

  • If there are any other placeholders which cannot be filled in (such as page numbers of other articles), insert a placeholder with “XXX” and a description of what is required:

 …in the amazing article by Doe on page [XXX article by John Doe]


Figures, Photos, Captions

Figures must be of publication quality. If you’re unsure, print out your figure on an A4 sheet and see if it looks high quality! Often the most time consuming part of the process is tracking down publication quality copies of images and figures for the designer.

  • Figures should be in separate files, titled as “Figure1.eps”, “Figure2.pdf”, “Figure3.jpg”, etc.

  • Submit the highest resolution copy you have available. We can make tonal corrections, etc. if necessary.

  • Include captions and credits for your images/figures as either a separate document or appended to the end of the article.

  • For astronomical images, please submit a high quality JPEG, TIFF, or PNG file of the image with the levels and scaling already set appropriately.

  • Vector graphics are preferred for figures or anything including text labels: EPS or PDF files

  • If you are drawing figures from paper drafts or other PDF files, it is acceptable to simply submit entire page of the PDF on which the figure appears (please include a note with your submission alerting us).

  • We must have permission to print any copyrighted work. If the photos/figures are not your own, please obtain said permission and send a copy of that permission along with your submission.


Submitting your article

Once your article is complete and ready to go, please zip or tar all the files together and email them to the AAO Observer Editor. If the file is too large, contact the editor to make alternate arrangements.

AAO Observer Editor:
Tayyaba Zafar


Review the following submission checklist to ensure your article is ready to go:

  • Article title, author names and affiliations included
  • Atached figures separately from the article file and of highest resolution available
  • Include captions and credits for each figure/photo/image 
  • Include headshot photo of author


Process Post Submission

After your article has been submitted, it will be reviewed and edited. It is then submitted to the design team for layout. Once this layout is complete, a proof will be sent to you for your review (generally 3–4 weeks after the submission deadline). Please mark any changes on the PDF and return it right away. In exceptional situations, more than one proof may be necessary.

Thank you!

Tayyaba Zafar (

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